MICROSOFT WORD MENUBAR COMMANDS

Type in a paragraph to use commands on

1. Home

a. Clipboard, Font , Paragraph, Styles, Editing

i. Clipboard: cut, paste, format painter

ii. Font: click on arrow to show menu

1. Font, size, formatting tools, highlighter, text color

iii. Paragraph: click on arrow to show menu

1. Bullets, decease and increase indent, sort A-Z,
paragraph marker, left, center, right justify
line spacing, paint can, borders

iv. Styles: click on arrow to show menu

1. Select some text in your document and then hold your cursor over each AaBbCc to see the changes in your document

v. Editing: Find, Replace, Select

2. Insert

a. Pages, Tables, Illustrations, Links, Header & Footer, Text, Symbols

i. Pages: Cover Page, Blank Page, Page Break

ii. Tables: Insert Table, Draw Table, Convert Text to Table, Excel Spreadsheet, Quick Tables

iii. Illustrations: Picture, Clip Art, Shapes, SmartArt, Chart

iv. Links: Hyperlink, Bookmark, Cross-reference

v. Header & Footer: Header, Footer, Page Number -

1. Top of page, Bottom of Page, Page Margins, Current Position, Format Page Numbers, Remove Page Numbers

vi. Text: Text Box, Quick Parts, WordArt, Drop Cap, Signature Line, Date & Time, Object

vii. Symbols: Equation, Symbol

3. Page Layout

a. Themes, Page Setup, Page Background, Paragraph, Arrange

i. Themes: Theme Colors, Theme Fonts, Theme Effects

ii. Page Setup: Click on arrow to show menu

1. Margins, Orientation, Size, Columns, Breaks, Line Numbers, Hyphenation

iii. Page Background: Watermark, Page Color, Page Borders

iv. Paragraph: Indent , Spacing

v. Arrange: Position, Bring to Front, Send to Back, Text Wrapping, Align, Group, Rotate

4. References

a. Table of Contents, Footnotes, Citation & Bibliography, Captions, Index, Table of Authorities

i. Table of Contents: Table of Contents, Add Text, Update Table

ii. Footnotes: Click on arrow to open menu - Insert Footnotes, Insert Endnotes, Next Footnote, Show Notes

iii. Citations & Bibliography: Insert Citation, Manage Sources, Style, Bibliography

iv. Captions: Insert Caption, Insert Table of Figures, Update Table, Cross-reference

v. Index: Mark Entry, Insert Index, Update Index

vi. Table of Authorities: Mark Citation (citations in the paper)

5. Mailings

a. Create, Start Mail Merge, Write and Insert Field, Preview Results, Finish

i. Create: Envelopes, Labels

ii. Start Mail Merge: Start Mail Merge, Select Recipients, Edit Recipient List

iii. Write & Insert Fields: Highlight Merge Fields, Address Block, Greeting Line, Insert Merge Field, Rules, Match Fields, Update Labels

iv. Preview Results: Find Recipient, Auto Check for errors

v. Finish: Finish & Merge

6. Review

a. Proofing, Comments, Tracking, Changes, Compare, Protect

i. Proofing: Spelling & Grammar, Research, Thesaurus, Translate, Word Count (ABC123)

ii. Comments: New Comment, Delete, Previous, Next

iii. Tracking: Track Changes, Balloons, Final Showing Markup, Show Markup, Reviewing Page

iv. Changes: Accept, Reject, Previous, Next

v. Compare: Compare two versions of a document

vi. Protect: Protect Document

7. View

a. Document Views, Show/Hide, Zoom, Window, Macros

i. Document Views: Print Layout, Full Screen Reading, Web Layout, Outline, Draft

ii. Show/Hide: Ruler, Gridlines, Message Bar, Document Map, Thumbnails

iii. Zoom: Zoom 100%, One Page, Two Pages, Page Width

iv. Window: New Window, Arrange All, Split, View Side by Side, Synchronous Scrolling, Reset Window Position, Switch Windows

v. Macros:

8. Add-Ins: Items you have added to the Toolbar – i.e., Word Talk

Customize the Quick Access Toolbar: In the Quick Access Toolbar, click the drop down arrow and select the icons that you want to add to the Quick Access Toolbar

Find Customizing Options: Click the Office button and click on Word Options. Click the topics on the left to view.

Live Preview: Allows you to previw the effects of a featue before committing to a particuluar selection. You can turn this on and off in the Customizing Options.

Help button: the ? in the upper right hand corner of the screen.

Add Text to AutoShapes: Draw an autoshape on your document. Right-click and choose Add Text.

Control Text Wrapping: You can control text wrapping by clicking on an object and then clicking the Text Wrapping button on the Format tab. Click on Square to wrap the text squarely around the clip art object.

Move and Copy Text: Select a text you want to move or copy. Drag the text to a new location in the document. To copy the text, press CTRL while dragging. Release the mouse button. Word moves or copies the text.

Quick Parts (under Insert): You can speed up your text entry tasks by using the new Quick Parts tool. For example, if you repeatedly type the same name in your document then you can add the name to the list of Quick Parts entries. The next time you begin to type the name, you can reuse the entry from the Quick Parts Gallery.

Apply a Template: Click on the Office Button and choose New. Click on Installed Templates to find a document. If you are connected to the Internet you can use the templates listed on the left.

Inserting Symbols (under Insert): You can insert symbols that are not on your keyboard.

Equation Tools (under Insert): Tools, Symbols, Structures

Mini Toolbar: Word’s new mini toolbar gives you quick access to common formatting commands. The minibar appears faintly when text is selected in a document. You can click on it and use the formatting commands.

Line Spacing (under Home > Paragraph): click on the icon with the up and down arrows

Apply Color Shading behind text: Select the text and click on the Shading button on the Home tab. Click on a color.

Highlight Text: use the highlighter on the Home Tab under Font